PREAMBLE

Whereas reputable members of the Shipping Agents' community in Dubai, under the auspices and with the support of the Director of the Department of Ports and Customs have identified the need for a joint representation of the shipping agents, doing business in the ports of Dubai, in order to pool their interests, facilitate interaction with the Government Authorities, other relevant bodies and to foster further growth, the following Articles of Association are hereby adopted by the Initial Assembly of founding members to form the Dubai Shipping Agents Association - a non-profit organization.

BUSINESS YEAR

The business year shall be the Gregorian calendar year.

Membership Fees

Upon approval of the membership application by the competent body of the Association.
  • A non-refundable joining fee of AED 5,000/- becomes payable to the Association.
  • A non-refundable annual membership fee of AED 3,000/- shall fall due on the 2nd day of January of each and every year.
For a member, joining the Association at a later stage, the membership fee for the running year will be calculated pro rata temporis for every month begun, according to the Gregorian calendar.

BODY OF DSAA

The Body of Members consists of all members with valid membership and shall be competent to resolve any matter on behalf of the Association, which is not explicitly conferred to the Executive Committee or a Sub - committee by these articles of Association.

BODY OF MEMBERS

The Body of Members consists of all members with valid membership and shall be competent to resolve any matter on behalf of the Association, which is not explicitly conferred to the Executive Committee or a Sub - committee by these articles of Association.

ANNUAL MEETINGS

The Body of Members shall meet regularly once every calendar year in September. The Executive Committee shall prepare such annual assembly and members shall receive invitation at least 14 days prior to the meeting, detailing the venue, the date and the agenda of such meeting.

EXTRAORDINARY MEETINGS

Upon written request of members of the Association, representing at least 10% of its registered valid members at a given time, addressed to the Executive Committee the same shall call a meeting by serving written invitations to all members not less than 14 days prior to the meeting, specifying the venue, the date and the agenda for such meeting. Such request must state (a) specific issue (s) to be put on the agenda. The Executive Committee may call in the same way for an extraordinary meeting.

EXECUTIVE COMMITTEE

The Association shall be administered and governed by an Executive Committee comprising of 10 members to be nominated by the general body for a period of 2 Gregorian years. The members of the Executive Committee are to be nominated and elected from the members of the Association.

Meetings of the Committee shall be headed by a Chairman to be appointed among the members of the Committee. The Chairman shall posses at least 10 years of experience in Liner / Tramp Ships agencies and shall have been carrying out such activities in the UAE for at least 5 years.

The Committee shall also appoint a Vice - Chairman. The Vice - Chairman shall also posses at least 10 years of experience in Liner / Tramp Ships agencies and shall have been carrying out such activities in the UAE for at least 5 years.

Decisions of the Committee shall be resolved with simple majority of it's members : the Chairman shall have a casting vote. Official correspondence with authorities shall be conducted through the General Secretary, to be appointed by the Committee.

The treasurer to be appointed by the Committee amongst them shall handle the accounts and finance of the Association.

The Executive Committee has an Honorary Chairman who is not a regular member of the Committee. The Director General of Dubai Ports and Customs Department shall be hereby appointed as Honorary Chairman. The Honorary Chairman shall provide support and guidance and contribute to the development of the Association.

RESOLUTIONS OF BODY OF MEMBERS

Any resolution of the Body of Members may be taken with simple majority of all members, holding a valid membership, present or duly represented in a meeting provided that such resolution covers topics, explicitly stated as an item on the agenda in the invitation for the meeting and provided that such resolution does not relate to the following issues :-
  • 1 Formal approval of the actions of the Executive Committee.
  • 2 Election of the Executive Committee.
  • 3 Amendment of the Article of Association.
  • 4 Dismissal of the Executive Committee.
  • 5 Dissolution of the Association.

For any resolution as stipulated above in paragraphs 1 to 5 a majority of 75% of the Association's registered members, present or duly represented in a meeting is required provided that such meeting is attended by at least 25% of the Association's registered members. A member will be considered as present if duly represented by another member.

In the event that an assembly, convened to resolve any of the above issues, stated in paragraphs 1 to 5 does not meet the quorum of attendance required, the Executive Committee shall call for a subsequent meeting, to be held directly after such meeting. The second meeting shall be considered as having a quorum regardless of the number of members, present or represented if the invitation to such meeting mentions so.

Executive Committee

The Association shall be administered and governed by an Executive Committee comprising of 10 members to be nominated by the general body for a period of 2 Gregorian years. The members of the Executive Committee are to be nominated and elected from the members of the Association.

Meetings of the Committee shall be headed by a Chairman to be appointed among the members of the Committee. The Chairman shall posses at least 10 years of experience in Liner / Tramp Ships agencies and shall have been carrying out such activities in the UAE for at least 5 years.

The Committee shall also appoint a Vice - Chairman. The Vice - Chairman shall also posses at least 10 years of experience in Liner / Tramp Ships agencies and shall have been carrying out such activities in the UAE for at least 5 years.

Decisions of the Committee shall be resolved with simple majority of it's members : the Chairman shall have a casting vote.

Official correspondence with authorities shall be conducted through the General Secretary, to be appointed by the Committee.

The treasurer to be appointed by the Committee amongst them shall handle the accounts and finance of the Association.

The Executive Committee has an Honorary Chairman who is not a regular member of the Committee. The Director General of Dubai Ports and Customs Department shall be hereby appointed as Honorary Chairman. The Honorary Chairman shall provide support and guidance and contribute to the development of the Association.